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The work process followed by an organization plays a crucial role in its success. Smallest of changes, no matter internal or external, can impact the work velocity of your employees.
While it is often possible to fathom and work out granular changes, something like the current COVID-19 pandemic requires detailed planning and measures to keep the work process and employee productivity protected.
With organizations across the world adopting Work From Home (WFH) policies, it can be challenging for the employees to adjust to this new normal and keep their productivity high.
Contrarily, there are several reports and studies that suggest remote working boosts employee productivity. For instance, according to a FlexJobs report, 85% of the surveyed businesses agreed that productivity has increased in their company due to the increased flexibility offered by remote working.
While remote working has proven benefits, it is the organizations that are finding it difficult to build a work environment that is productive and helps employees adjust to this change. Resource management solutions can help make this transition smooth while also ensuring high productivity.
Here are some examples of how resource management solutions are being used by organizations to improve employee productivity during these testing times-
1. Fostering a Collaborative Work Environment
Interlinked task dependencies are often overlooked during resource scheduling. As the number of team members with required skills can vary between projects, the managers must have a resource schedule with detailed information about project priorities. A resource management software like eResource Scheduler offers clear visibility into the schedules of your team members.
In case of skill gaps or if the team is missing the required support, managers can efficiently allocate the standby resources to avoid downtime. As team collaboration abundantly impacts project performance, it is with the help of a resource management solution that managers can have a bird’s eye view of whether or not the collaborations are effective as per the allocations or require changes.
2. Optimizing Resource Utilization
When the team members are working remotely, optimal resource utilization is another challenge for the managers. While over-utilization can result in enhanced fatigue, stress, and make the members feel over-burdened, under-utilization reduces productivity, consistency, and makes them feel like they are not being valued.
In fact, according to a report on HCAMag, 85% of the workers feel that they could do more and that their companies are not using them to their full potential. But a powerful resource management solution with features like utilization and availability reports can help managers optimize resource utilization and boost productivity.
3. Improving Efficiency of Resource Monitoring
At times like these, when several businesses across the world are suffering from substantial financial losses, no organization can afford missing resources, delays, or extra costs. This makes resource monitoring a must to ensure that the remote team members are productive and positively contributing to the projects. A resource management solution makes monitoring easier and more efficient.
By generating real-time reports, the software can help you better track the project curve and also check the individual performance of every team member. If changes are introduced to the resource schedule, managers can also track the positive and negative productivity fluctuations and make informed decisions to avoid delays and budget overruns.
4. Avoiding Resource Conflicts
Resource conflicts can significantly impact team productivity and revenue of an organization. If such conflicts are left unresolved, they can also result in missed opportunities and reduced satisfaction of the customers, which could have long-term effects on the corporate image of an organization. Businesses now use resource management solutions to avoid resource conflicts.
With the help of such solutions, it is easier for the managers to spot resource conflicts, like if a resource is double-booked or reschedule the project plan if needed. As detailed information of resources, their knowledge, and skills are always readily available, managers can find qualified replacements as and when required to keep the team productivity high.
5. Boosting Work Performance with System Integration
As per a study by Siftery, top companies now use an average of 37 different software platforms or tools for their day-to-day operations. To make the employees more productive and efficient, the organizations must ensure that all the various tools they use can be integrated as it facilitates communication and data sharing.
Popular resource management solutions like eResource Scheduler have an open REST API to make it easier for organizations to integrate them with their existing systems, like ERP, project management systems, etc. The integration also helps reduce manual effort and saves time so that your team members can better focus on other important duties.
Implementing a Resource Management Software to Boost Productivity
The pandemic has jeopardized much of our predictable world. While there is no saying as to when this ordeal might end, organizations and managers need to ensure that their team members continue to remain positive and productive as they adjust to the new normal.
Technological innovations like resource management solutions can help organizations in many different ways to not only boost productivity but also increase collaboration, improve project delivery, reduce administration costs, and increase revenue.
While the fear of the COVID-19 fails to subside, such solutions can help boost the morale of your team members and provide them with the mental and physical strength to go through the pandemic, turning them into a robust workforce that will continue delivering well beyond the pandemic.
How is your organization keeping teams productive during COVID-19? Do share your experiences and suggestions in the comments section below.

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